Business Infrastructure – Buchanan & Associates

Business Infrastructure & Back-Office Operations

What Is Back-Office?

The back-office is the section of your company that is made-up of administration and support personnel who don’t have direct face-to-face interactions with your clients/customers.
Back-office operations include the following tasks: paperwork management, company organization, settlements, clearances, collections, record-keeping & management, regulatory compliance, contract compliance, labor compliance, accounting, market research, IT services, etc.

Why You Need an Efficient Back-Office?

Many companies have chosen to outsource their back-office operations and roles to offshore personnel and companies so that they can reduce costs. But, Buchanan & Associates, an American Back-office management and compliance firm will handle these tasks for your company on a daily basis.

Business Infrastructure & Back-Office Operations

The term “back-office” originated when early companies designed their offices so that the front portion of the office housed the associates who interact directly with customers; and the back portion of the office housed associates who have no direct interaction with customers, such as Bookkeepers.
Your infrastructure is like a highway that connects four key business sectors within your business operation which is designed to make your business run efficiently and seamlessly so that you can access key documents in seconds and be ready at all-time.

Buchanan & Associates was designed specifically to help subcontractors, small businesses, and non-profits efficiently manage and run their daily business operations so that they will always be business-ready, contract-ready, and bank loan-ready.

There are four (4) sectors to your business infrastructure: Business Planning; General Operations Management; Business Development & Marketing; and Cash Flow Management. How is your Office Set-up?

Our number #1 priority is to help our clients build and maintain their business infrastructure so that they can develop competency in all four key areas of their business enterprise. Your infrastructure must be developed to provide you efficiency within your organization where all four areas work together to produce key reports, contracts, financials, and documents in seconds on-the-spot anywhere, anytime.

To Set-up Your Infrastructure & Back-Office Operations, here is a tool that gets the job done in less than 5 minutes…

Go to: https://www.SmallBizPro.net

To get started in setting up your Back-office and Infrastructure…

Call us at: (888) 882-1168

We will guide you!

About Buchanan

Buchanan & Associates is a multiple award winning supplier diversity firm that helps small businesses become contract-ready. So, if you want to win government contracts, then Buchanan & Associates is the way to go!

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Procurement & Purchasing Vendor-Readiness

We help socially and economically disadvantaged businesses gain access to economic and contracting opportunities.
We prepare your business so that it is bank loan-ready while understanding your ratios.
Buchanan & Associates provides hand-holding and supportive services to disadvantaged businesses so that their back-office is compliant government and contracting agencies operating and safety guidelines.
We assist small businesses/vendors in achieving procurement and purchasing good-standing status with the SBA, County, State, LA Metro, Casinos, Los Angeles Unified School District, and Municipal contracting agencies.

Call us now so we can begin helping you get qualified for your portion of that $500 Billion in contracts available for small businesses!

Call: 888-882-1168

Mentorship Program

We help socially and economically disadvantaged businesses gain access to economic and contracting opportunity.
As a mentor providing supportive services, Buchanan & Associates assists protégés in obtaining annual certifications to achieve favorable financial health and good character with the SBA.
We assist small businesses in achieving good-standing status with the SBA, County, State, and Municipal contracting agencies.
Protégés entering SBA 8(a) Business Development program as well as in other public works contracting programs, are provided special guidance and coaching to ensure that they are current with all reporting requirements and set-up to succeed on these projects..

Mentor: Bringing emerging talents together with specific firms, utilizing advanced experience and knowledge while demonstrating a commitment to providing upward mobility and support to a protégé.

Please Call us Today at (888)882-1168

Or Email us at SmallBusiness@TheBuchananGroup.net so we can develop a plan to suit your specific Mentorship needs.

Contract Compliance

Provide oversight and program monitoring; ensure that all paperwork is completed accurately and submitted on-time so that Prime and subcontractors are paid on-time.
Generate letters and Ad Hoc reports as requested by contract provider.
Assist with Close-out report and contract compliance to ensure Client meets close-out procedures.
Generate Small Business and Disadvantaged Business Enterprise Utilization Reports on public works projects and required contracts.
Conduct contract audits on projects to ensure all government contracting requirements are met.
Utilize industry expertise in 49 CFR part 26 and 13 CFR Part 121 to assist contract providers primes, or subcontractors (Client) with DBE/SBE utilization and compliance with public works contracting owners’ programs.
Ensure that the Prime prepares and submits subcontractor Utilization Form and Reports on a monthly basis as required by DBE/SBE program requirements.
Provide contract compliance support to your contracting managers and staff as needed on an on-going basis.
Monitor and ensure proper preparation of close-out documents at the completion of contracts.
and much more.

Labor Compliance

Serve as expert witness for prime contractor or contract provider if needed (as defendant) in state and federal labor compliance and prevailing wage violation cases.
Proactively conduct random audits, job-site inspections, and interview workers on the project to ensure labor compliance, prevailing wage, and apprenticeship ratios with DIR requirements.
Identify potential labor compliance claim issues before they arise and investigate probable violations and complaints of worker underpayment.
Conduct on-site investigations to resolve worker complaints and other identified prevailing wage violations as required.
Provide oversight and monitor certified payroll data received from all contract provider or prime’s project subcontractors and ensure that their submitted reports meet contract owner’s requirements.
Minimize prime contractor’s exposure to fines, issuance of non-compliance notices, prevent payment withholdings, and retention for delinquent and/or inadequate certified payroll records.
Review and monitor the accurate collection and confirm proof of payment from employer of training fund contributions.
Perform Federal Davis-Bacon and Related Acts and California Prevailing Wage Laws Labor Compliance oversight, monitoring, and reporting.
Generate and maintain job-site inspections/observations logs and worker interview files.
Identify potential labor compliance claims/issues and investigate alleged violations and complaints of underpayment to worker(s) as required by the California Prevailing Wage Laws and related Acts.
Research and maintain Labor Compliance Policy & Procedure Manual which will appropriately address alleged violations of Prevailing Wage requirements on all public works contracts.
Investigate Labor Compliance and Prevailing Wage Violations for underpayments to worker by contractor/subcontractors.
Generate assessment summary reports that address violations and findings pursuant to DIR Prevailing Wage guidelines and requirements on the projects.
Review Project Labor Agreement (PLA) guidelines to ascertain contractor’s adherence to established requirements (if necessary).
Review and advise prime contractor on Collective Bargaining Agreement (CBA) requirements (if necessary).
In conjunction with the monthly performance reports, draft and disseminate discrepancy notices to Contractors, include recommendations for penalties and payment withholding as appropriate by the program guidelines.

Call Us at (888)882-1168 so we can take care of your Labor Compliance needs. We will handle everything so that you can focus on performing the contract!

"The Small Business Paramedic"

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