Contract Compliance

Contract compliance is a key aspect of government contracting. When a government contract is awarded the awardee must comply with government regulations in order to reduce risks or the government’s exposure to risks created by the contractor. Buchanan & Associates possesses more than 20 years of insider experience working with government agencies and contracts; we will handle every aspect of your contract compliance needs.

Call Us at (888)882-1168 so we can review your contract and help you with your contract compliance needs. We will handle everything so that you can focus on performing the contract!

Contract compliance is the process by which prime contractors, subcontractors, vendors, and suppliers are held to strict reporting standards when conducting business with the government. Government agencies awarding these contracts perform contract audits to make sure contract awardees don’t violate CFR rules, the established goals, proper utilization of subcontractors, no abuse of subcontractors, no falsification of documents, acknowledging and recognizing certification status, etc. Contract awardees are required to adhere to strict guidelines in order to comply with rules, regulations, and specifications of the contract by contract providers under public works and government contracting guidelines.

HERE IS WHAT WE CAN DO FOR YOU SO THAT YOU ARE IN COMPLIANCE ON YOUR NEXT PROJECT:

Utilize more than 20 years of working knowledge of public contracting laws to ensure contractors’ adherence to the general requirements of contract documents.
Conduct “kick-off” meetings with Primes and subcontractors to explain the public works contract provider’s Contract Compliance and DBE/SBE participation program’s requirements as well as articulate subcontractor’s responsibilities under those programs.
Generate and disseminate discrepancy notices to prime if required, or subcontractors including recommendations for sanctions or withholding as allowed by the program guidelines.
Ensure that primes and subcontracts maintain compliance with ALL government contracting requirements including meeting the contract attainment goal, as well as the commitment goal, submitting reports on time.

Procurement & Purchasing Vendor-Readiness

We help socially and economically disadvantaged businesses gain access to economic and contracting opportunities.
We prepare your business so that it is bank loan-ready while understanding your ratios.
Buchanan & Associates provides hand-holding and supportive services to disadvantaged businesses so that their back-office is compliant government and contracting agencies operating and safety guidelines.
We assist small businesses/vendors in achieving procurement and purchasing good-standing status with the SBA, County, State, LA Metro, Casinos, Los Angeles Unified School District, and Municipal contracting agencies.

Call us now so we can begin helping you get qualified for your portion of that $500 Billion in contracts available for small businesses!

Call: 888-882-1168

Mentorship Program

We help socially and economically disadvantaged businesses gain access to economic and contracting opportunity.
As a mentor providing supportive services, Buchanan & Associates assists protégés in obtaining annual certifications to achieve favorable financial health and good character with the SBA.
We assist small businesses in achieving good-standing status with the SBA, County, State, and Municipal contracting agencies.
Protégés entering SBA 8(a) Business Development program as well as in other public works contracting programs, are provided special guidance and coaching to ensure that they are current with all reporting requirements and set-up to succeed on these projects..

Mentor: Bringing emerging talents together with specific firms, utilizing advanced experience and knowledge while demonstrating a commitment to providing upward mobility and support to a protégé.

Please Call us Today at (888)882-1168

Or Email us at SmallBusiness@TheBuchananGroup.net so we can develop a plan to suit your specific Mentorship needs.

Contract Compliance

Buchanan & Associates walks you through this process and take care of all reporting requirements for your company so that you don’t have to be intimidated when the contract provider requests an audit of your system or processes under the contract requirements.

Contract Compliance

Provide oversight and program monitoring; ensure that all paperwork is completed accurately and submitted on-time so that Prime and subcontractors are paid on-time.
Generate letters and Ad Hoc reports as requested by contract provider.
Assist with Close-out report and contract compliance to ensure Client meets close-out procedures.
Generate Small Business and Disadvantaged Business Enterprise Utilization Reports on public works projects and required contracts.
Conduct contract audits on projects to ensure all government contracting requirements are met.
Utilize industry expertise in 49 CFR part 26 and 13 CFR Part 121 to assist contract providers primes, or subcontractors (Client) with DBE/SBE utilization and compliance with public works contracting owners’ programs.
Ensure that the Prime prepares and submits subcontractor Utilization Form and Reports on a monthly basis as required by DBE/SBE program requirements.
Provide contract compliance support to your contracting managers and staff as needed on an on-going basis.
Monitor and ensure proper preparation of close-out documents at the completion of contracts.
and much more.

Mentorship Program

B&A conducts an in-depth assessment on the protégé firm where we examine the infrastructure of the four (4) key areas of their business.
We test to see how business-ready, contract-ready, and bank loan-ready the Protégé is using our patent-pending assessment tool.
We establish workable milestones for developmental and growth purposes.

Labor Compliance

Serve as expert witness for prime contractor or contract provider if needed (as defendant) in state and federal labor compliance and prevailing wage violation cases.
Proactively conduct random audits, job-site inspections, and interview workers on the project to ensure labor compliance, prevailing wage, and apprenticeship ratios with DIR requirements.
Identify potential labor compliance claim issues before they arise and investigate probable violations and complaints of worker underpayment.
Conduct on-site investigations to resolve worker complaints and other identified prevailing wage violations as required.
Provide oversight and monitor certified payroll data received from all contract provider or prime’s project subcontractors and ensure that their submitted reports meet contract owner’s requirements.
Minimize prime contractor’s exposure to fines, issuance of non-compliance notices, prevent payment withholdings, and retention for delinquent and/or inadequate certified payroll records.
Review and monitor the accurate collection and confirm proof of payment from employer of training fund contributions.
Perform Federal Davis-Bacon and Related Acts and California Prevailing Wage Laws Labor Compliance oversight, monitoring, and reporting.
Generate and maintain job-site inspections/observations logs and worker interview files.
Identify potential labor compliance claims/issues and investigate alleged violations and complaints of underpayment to worker(s) as required by the California Prevailing Wage Laws and related Acts.
Research and maintain Labor Compliance Policy & Procedure Manual which will appropriately address alleged violations of Prevailing Wage requirements on all public works contracts.
Investigate Labor Compliance and Prevailing Wage Violations for underpayments to worker by contractor/subcontractors.
Generate assessment summary reports that address violations and findings pursuant to DIR Prevailing Wage guidelines and requirements on the projects.
Review Project Labor Agreement (PLA) guidelines to ascertain contractor’s adherence to established requirements (if necessary).
Review and advise prime contractor on Collective Bargaining Agreement (CBA) requirements (if necessary).
In conjunction with the monthly performance reports, draft and disseminate discrepancy notices to Contractors, include recommendations for penalties and payment withholding as appropriate by the program guidelines.

Call Us at (888)882-1168 so we can take care of your Labor Compliance needs. We will handle everything so that you can focus on performing the contract!

"The Small Business Paramedic"

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